Complex billing situations often arise in business hotels: A stay is paid for partly by the guest and partly by the company; additional services must be itemized separately; and advance payments must be correctly accounted for. The Accounting Assistant guides you through daily accounting tasks in a reliable and structured manner.

Open items, company and individual invoices, and various payment methods are clearly displayed—even when a single transaction involves multiple payers. This ensures that billing remains fast, transparent, and error-free.

And if payment isn’t made right away, the open items management feature helps you keep track of everything.

‍

In business hotels, the specific room is often not assigned until check-in. With category-based booking, you first make a reservation at the room category level and then assign the actual room flexibly and at short notice.

This provides maximum flexibility for last-minute, short-notice business trips and ensures optimal capacity utilization—without losing track of availability.

‍

Conferences, seminars, and events can be planned and managed centrally: rooms, seating arrangements, technology, breaks, and catering are all incorporated into a comprehensive schedule. Function sheets provide the kitchen, service staff, and banquet team with all the necessary information.

Detailed schedules, booked additional services, and different billing units are accurately recorded for each event—ensuring smooth operations and accurate billing.

‍

Repeat business customers are of central importance to business and conference hotels. With Corporate Management, you can manage corporate profiles, special rates, room quotas, and rate agreements all in one place.

Corporate bookings and consolidated invoices are largely automated—ensuring fast, error-free processes and professional service for your regular customers.

‍

ASA HOTEL offers a smart solution for efficient resource management. Whether it’s e-bikes for guests, tennis courts for passersby, or microphones for events—these so-called resources are typically available in limited quantities and must be carefully managed. Resources can also be seamlessly linked to room reservations or events. You don’t have to worry about billing. All resources are tracked and automatically included in the final bill.

‍

ASA Pay supports all use cases in the hospitality industry: online payments and deposits at the time of booking, pre-authorizations at check-in, POS payments at check-out, and even credit card tokenization for recurring payments.

This reduces the amount of manual work, minimizes sources of error, and noticeably speeds up the checkout process—a clear advantage for time-sensitive business trips.

‍

All relevant metrics at a glance: occupancy, ADR, RevPAR, and revenue by segment, company, and event. Dashboards provide real-time insights into the most important KPIs.

Flexible reports can also be exported in tabular form and further processed, for example, in Excel.

‍

Demand fluctuates greatly, especially in the city hotel sector—from trade shows and conferences to quiet weekends. ASA HOTEL’s integrated revenue management system responds automatically to these fluctuations: When occupancy rates rise, prices increase automatically, allowing you to maximize your revenue per available room.

Daily rates and booking terms can also be adjusted very quickly using powerful wizards—in a targeted manner and without disrupting day-to-day operations.

‍